YWAY STAY
A clearer view of your hotel day.
Reservations, room status, invoices, and receipts in one place. YWAY Stay helps your front desk and hotel team coordinate daily work and keep outstanding balances visible.
A digital workspace for
FEATURES
Hotel operations, clearly organised.
From check-in to receipts, the daily essentials for your front desk and hotel team in one workspace.
Reservations & room calendar
The 14-day calendar shows stays by room. Find reservations by guest, email, reference, or room; enter dates, guest numbers, and meal plan; check the quote and assign a room automatically or directly. Record check-ins, check-outs, no-shows, and cancellations, together with payments already received and balances due.
Rooms, rates & housekeeping
Manage room types, capacity, individual rooms, base prices, and rate plans. Adjust rates for selected nights; confirmed bookings keep their quoted price. Room status shows clean, to clean, inspected, or out of order. Set breakfast options, see expected breakfast guests, and record separately sold breakfasts for in-house guests.
Invoices & taxes
Prepare stay invoices with line items and a net, VAT, and gross preview. Apply configured local accommodation tax when appropriate. View and print invoices; cancellation and replacement documents remain linked to the original.
Expenses, receipts & OCR
Record supplier, reference, dates, due date, category, tax rate, amounts, and payment status. Attach PDF, PNG, or JPEG receipts up to 10 MB; corrections are logged with a reason. The OCR uses German-language recognition data. It runs in your browser on this device and suggests details from one photo or a scan of up to five pages. Check suggestions before saving. Expense reports can be exported as CSV.
Reports, team & settings
Four reports cover occupancy and availability, check-outs with outstanding balances, reservations by status and source, and new and returning guests. Create staff accounts for your hotel and disable access when needed. Manage the hotel name, city, time zone, booking terms, and direct-booking settings; changes appear in the activity log.
Direct bookings & connections
When enabled, guests can check availability and the total price, then confirm a reservation on the booking page. The booking page and workspace are currently available in German and English. A hotel-specific API supports availability checks and reservation requests for further integrations.
IMPORTANT NOTES
What YWAY Stay does — and what it does not.
Payments: YWAY Stay records payments already received; it does not collect money or charge cards. Direct bookings are paid at the property. Booking confirmation emails are not enabled in the current pilot.
Booking channels: The Channex connection is prepared but is not linked to a live account. Booking.com, Airbnb, and Expedia are therefore not synchronised automatically at this time.
Accounting: DATEV export requires a custom ASCII-CSV profile. There is no direct DATEV cloud connection or DATEV EXTF export. XRechnung/ZUGFeRD and automatic refunds are not available.
Please have tax details and invoice tax treatment reviewed before issuing invoices.
